How do I submit an investment for compliance review?

At American Estate & Trust (AET), ensuring your Self-Directed IRA (SDIRA) investments comply with IRS regulations is a priority. To proceed with an investment, it must undergo a compliance review process. Here’s a step-by-step guide on how to submit your investment for review:

Step 1: Log In to the Online Portal

To begin, log in to the AET Online Portal. The portal allows you to submit a Direction of Investment (DOI), a web-based form where you provide the details about your investment and attach the necessary supporting documents.

Step 2: Complete the DOI Submission

Once logged in, you’ll be prompted to complete the DOI for your investment. This submission involves:

• Selecting the type of investment (e.g., private placement, loan, LLC, etc.).
• Providing relevant investment details like the amount, parties involved, and any other required information.
• Attaching all necessary documentation based on the specific investment type.

Be sure to double-check your investment requirements to ensure all supporting documents are included in the submission.

Step 3: Submit the DOI

After completing the DOI and attaching all necessary documents, submit the request directly through the portal. Once submitted, the DOI will be sent to AET’s compliance team for review to ensure it adheres to IRS regulations and AET's internal guidelines.

Step 4: Review and Status of DOI Submission

Once the compliance team has reviewed your DOI, it will be assigned one of the following statuses:

1. Draft:

   • The investment is in the initial stage and has not yet been submitted for processing.

2. In Process:

   • The investment is currently being processed.

3. Compliance Review:

   • The investment is under review to ensure it complies with IRS guidelines and AET’s internal policies.

4. Rejected for Compliance:

   • The investment does not meet the required compliance standards. If rejected, a notification will be sent with detailed notes outlining the issues that need to be addressed.

5. On Hold for Correction:

   • The investment requires corrective action. The Operations department will enter corrective notes into the investment's notes section. You can view these notes in the portal and take the necessary steps to correct the issues. If clarification is needed, you can also contact the Support department for assistance.

6. On Hold for Funds:

   • The investment is on hold until the required funds are available in the account.

7. On Hold for Account Issues:

   • The investment is on hold due to account-related issues that need to be resolved, such as missing documentation or outstanding compliance requirements.

8. Cancelled:

   • The investment was canceled either by the client or the custodian.

9. Completed:

   • The investment has been successfully processed and completed.

Step 5: Addressing Rejected or On-Hold DOIs

If your DOI is rejected or placed on hold, you will receive an automated notification with detailed notes explaining why the investment was not processed. The notes will provide instructions for the necessary corrections or actions required, whether it's submitting additional documents, correcting information, or resolving account issues.

You can view the corrective notes directly in the portal. If you need further clarification, you can contact AET's Support department for assistance. Once you’ve addressed the issue, you can resubmit your DOI for review.

Step 6: Fund Your Investment

Once your DOI is approved and the compliance review is complete, the investment will move forward, and the funds will be allocated as per the details provided. You will receive a confirmation, and the investment will be processed.

Important Considerations

• Complete Documentation: Make sure to include all required documents with your DOI submission. Missing or incomplete documents can delay the review process.
• Timely Submission: Submit your DOI well ahead of any investment deadlines to avoid delays in the compliance review and funding.
• Prohibited Transactions: Always ensure your investment complies with IRS rules to prevent penalties or other issues.

Conclusion

Submitting an investment for compliance review through the AET Online Portal is a straightforward process, but it requires attention to detail. By ensuring that all required documents are included and promptly addressing any rejection or "on hold" statuses, you can help facilitate a smooth investment process. If you have any questions or need assistance during the submission process, AET’s support team is available to help.